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New LDH Reporting Requirements for Labs, Facilities and Healthcare Providers

June 24, 2020

New LDH Reporting Requirements for Labs, Facilities and Healthcare Providers

Under guidance from the U.S. Department of Health and Human Services (HHS), the Louisiana Department of Health Emergency Operations Centers (LDH EOC) released Health Alert Network Message 20-38 on June 18, 2020, regarding new demographic data elements that must be collected and reported for SARS-CoV-2 laboratory tests. 

While all facilities performing testing are required to report this demographic information, any person or entity ordering a diagnostic or serologic test, collecting a specimen or performing a test should make every reasonable effort to collect complete demographic information and should include such data when ordering a laboratory test to enable the entities performing the test to report these data to state and local public health departments.

When information is not available, ordering healthcare providers (or their designees), laboratories performing SARS-CoV-2 and associated tests, and State Public Health departments should consider leveraging resources like state or regional Health Information Exchanges (HIEs) and National Health Information Networks (HIN) to obtain missing, required information. These exchanges and networks have significant capacity to identify missing information, as they typically work with a wide range of healthcare provider EHR generated data, as well as a broader array of ADT (admit, discharge, transfer) feeds from local or regional stakeholders.

Recognizing that the data elements requested go above and beyond what has been historically requested, this information should be made available in all reporting (including through methods using existing technical infrastructure such as an HIE) to LDH as soon as possible, but no later than August 1, 2020. 

Please read the Health Alert Message for the complete list of data elements that are required and encouraged for reporting here. The HHS guidance can be found here.
 
If your facility is performing COVID-19 testing on-site, and you do not have electronic laboratory reporting (ELR) set up to report your results or you are unsure if your facility has ELR set up, please contact ELR@la.gov. The ELR team will work with you to set up ELR or an alternative reporting method. 
 
If your facility is sending out specimens for COVID-19 testing and not performing testing on-site, the facility performing the testing will be responsible for reporting results.

Note: COVID-19 test results sent via ELR should include all results of testing (i.e., positive, negative, indeterminate, etc.).
  
Questions regarding laboratory data submission should be directed to ELR@la.gov.

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